This is excellent! Thanks for the article. Great advice. If you use named ranges and duplicate a tab, the named range also duplicates, but only for that worksheet rather than the whole workbook. It can also get messy when using legacy files or tailoring an existing file that may have old name references in it. Thanks so much!
It was a file I received from a coworker, so I had no idea why it was so large or how to fix it. Thank you! I used to be able to use the ctrl shift down arrow option to go to the bottom of the sheet in order to delete extra rows and ctrl shift right arrow to get to the last column and delete them too.
The down arrow just takes me to the next row and the right arrow jumps a few columns but never gets to the rightmost column. And ctrl end remains inside of cells that have been background filled, not go to the lowest rightmost used cell.
Can anyone say what has happened? Try pressing the End button on your keyboard to get out of it. Let me know how you go! Thanks for the info. I used it to clean up a spreadsheet that had multiple sheets and had grown to After cleaning up, it shrunk to 2. I have not used binary worksheets, but tried that and file reduced to 1. Love finding stuff like this and appreciate you sharing.
Hi Chris, Thanks a lot for your great tips. Hi Chris, We often get extremely large Excel files due to the used range. Do you have any advice for this? Hi Donovan, my first suggestion is to try deleting a handful of rows or columns at a time.
Excel might not want to do all of them at once, but breaking it up into 5 or 6 separate delete actions might help! Right-click and select Delete.
Any comment to help me to have a workable file afterwrd please? File size was mb, so i saved it to binary and it is now 31mb, how do i remove all those rows? Try deleting batches of rows, instead of all of them at the same time. Try selecting 50, or , rows and see if that will work. Then i stumbled across Name Manager and saw all the cell names are still stored and copied over from other workbooks, once deleted, i saved and closed it before reopening the file again.
The first suggestion totally worked. Anyway, thanks! In recent years Excel has added a ton of options, including but not limited to the extended of rows, Adding data to a data model to get special functions in pivot tables. I find using data models is a huge size factor, but it is the only way to get some of the functions.
And I now have a MB file that is impossible to share almost everywhere. We still need more answers. I am on Office and ever since I switched to this, I have a spreadsheet that keeps growing in size until it will no longer open. Does anyone know what could be causing this? This has happened 4 times. My file has 26 tabs is nothing other than downloaded data from Management Report and only one tab has formulas which are nothing more than summary formulas — nothing fancy.
Any ideas anyone? This is a great post, thank you! I had forgotten you can unzip spreadsheets, and the reminder was exactly what I needed to track down a problem. Sheets can be hidden, and they can also be very hidden. The unhide option on the right-click menu will be greyed out, exactly as if there were no hidden sheets. The Visible property is the last one in the list. The thing that reduced my file to less than 1 mb is when i remove the links in the file. Hi Lin, did you check the file size of data source?
As soon as you open the file in Excel, it will be decompressed and your Excel instance will hog the same amount of memory! Thank you very much. Thank you for visiting. If you are a network administrator, then you should know the importance of getting an online network vulnerability assessment report. This kind of information is designed for business people and IT ma Excel Survey Data Analysis Template tasks.
Filter your survey data and present it in an easy-to-read format. Filter recent searches. A troublesome thing that can increase your Excel file size is Used Range. Imagine the worksheet below. Let us assume at some point I added some data into cell G16 , and afterwards I deleted it.
Although de facto I am only now using A1:C4 , de jure Excel will keep in memory the entire range of A1:G12 expanding the file size. So what to do to reduce your Used Range only to the actual range you are using? Follow the steps below:. Now we need to update the Used Range property in your Worksheet. Another reason for large file size is having many unused or hidden worksheets in your Workbook. Follow steps below to show and delete unnecessary hidden worksheets.
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Just click the download button and start playing with a Excel file. Product Pivot Data. While working in MS Excel, sometimes the data gets so much that it is very difficult to see them together.
In this case, the Pivot table is used. Just understand that the pivot table shows all your data in the shortest possible place. Many skilled people of MS Excel believe that the pivot table gives you the ability to analyze the data as best as you can by using no other function.
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